Section 1 – Meetings
a) Annual: The Federation shall conduct one business meeting of the membership each year, at a time and place determined by the Board of Directors.
b) Quarterly Board of Directors: The Board of Directors shall meet regularly, on the second Sunday of the last month of each quarter ‒ March, June, September, and December, which may include the annual business meeting. Additional meetings may be conducted as deemed necessary. In addition to single- location face-to-face meetings; the Board of Directors may utilize any means available to conduct meetings including, conference calls, internet conferencing, and email.
c) Socials: The Executive Director shall organize a membership social each year at a time and place to be determined by the Board of Directors. The purpose of these events is to allow membership an opportunity to gather and interact in a social setting without the responsibility of conducting business. Additional socials may be conducted as warranted.
d) Attendance: Each Federation member in good standing is encouraged to attend all annual business meetings, quarterly Board of Directors meetings, and socials.
Section 2 – Amendments
These Bylaws may be amended by a two-thirds vote of Federation members in good standing (except affiliate members) who are present at any annual business meeting. Proposed amendments shall be eligible for consideration only if copies thereof have been submitted to each member not less than thirty- days in advance of the annual business meeting, provided, however; that amendments proposed by the Board of Directors shall be eligible for consideration without prior notice. In addition, these Bylaws may be amended by a unanimous vote of the entire Board of Directors who is present at a regularly scheduled quarterly board meeting. Such amendments must be approved by membership at the next regularly scheduled business meeting in order to continue in effect beyond that date.
Section 3 – Voting Eligibility
a) Annual Meeting: Federation members in good standing (except affiliate members) – including Directors, Officers, and the Executive Director ‒ who attend an annual business meeting shall be granted one vote on matters before the membership. Proxy or absentee voting shall not be utilized at annual business meetings.
b) Board of Directors Meeting: Directors and Officers shall have exclusive voting rights on all matters solely before the Board of Directors – this does not include Federation membership or the Executive Director.